We process your data for the purposes mentioned below in accordance with the applicable statutory data protection regulations.
For the purposes of this data privacy section, any information that can be linked to you personally is considered “Personal Data.” The Personal Data provided to us and collected by us in the context of the Annual General Meeting includes, in particular, the names, addresses and, if applicable, additional contact information of shareholders, their respective shareholding, type of ownership, admission ticket number and any authorisations granted to voting proxies.
1. Data controller and data privacy officer
Data controller responsible for the processing of your Personal Data:
Altenessener Straße 35
You can contact our data protection officer under:
Altenessener Straße 35
2. Data categories
RWE Aktiengesellschaft processes the following categories of data for its Annual General Meeting:
- Last name and first name
- Place of residence / address and any other contact details provided by the shareholder (e.g. telephone or fax number, e-mail address)
- Type of ownership
- Number of admission ticket and voting card
- Authorisations granted to (voting) proxies, if any
3. Purposes of data processing and legal basis
RWE Aktiengesellschaft processes your Personal Data only for the following purposes:
- your participation in the Annual General Meeting and/or the Preferred Shareholders Meeting,
- to meet the requirements of stock corporation law (e.g. preparation and display of attendance lists), and
- enabling you to exercise your voting rights before and during the Annual General Meeting and/or before and during the Preferred Shareholders Meeting.
Your data will not be processed for any other purposes than those mentioned above.
Section 6, Paragraph 1, Sentence 1, Letter c GDPR in connection with the provisions of the German Stock Corporation Act are the legal basis for data processing.
4. Data recipients and service providers
Your data is transmitted to certain entities within the RWE Group if and to the extent that these centrally handle data processing tasks related to the Annual General Meeting and/or Preferred Shareholders Meeting of RWE Aktiengesellschaft.
In addition, RWE Aktiengesellschaft uses the services of various external service providers and consultants in connection with the Annual General Meeting and the Preferred Shareholders Meeting, which process your data on behalf of RWE Aktiengesellschaft (”Processors”). These Processors act solely upon instruction by RWE Aktiengesellschaft and only receive such Personal Data that is required for the fulfilment of their contractual obligations vis-à-vis RWE Aktiengesellschaft.
In individual cases, we may be required by law to make Personal Data available to public authorities or publishing media. Moreover, Section 129 of the German Stock Corporation Act requires us to make information available to shareholders and shareholder representatives via the attendance list.
5. Retention period and deletion of your Data
We store Personal Data for as long as we are legally required to retain information or evidence, usually for a period of three years, or for as long as the company has a legitimate interest in storing such Data, e.g., in the event of legal or out-of-court disputes in connection with the Annual General Meeting. Thereafter, Personal Data is deleted.
6. Your rights
You have the following rights to your data, which you can assert under applicable legislation:
The right to
- restriction of processing,
- objection, and
- data portability pursuant to Chapter III GDPR.
To exercise your rights, please contact us using the contact details provided under Item 1.
Without prejudice to any other legal remedy, you have the right to file a complaint with a supervisory authority, specifically, with a body in the member state of which you are a resident, in which you have your workplace or in which the alleged infringement has taken place.
The supervisory authority for RWE Aktiengesellschaft is:
Die Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
(State Data Protection and Freedom-of-Information Officer for North Rhine-Westphalia)
P.O. Box 20 04 44
T: +49 211 38424 – 0
F: +49 211 38424 – 10